---
title: How to Record a Donation Made Offline
description: How to record offline donations for reporting on TUIO.
---

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October 31, 2025

# How to Record a Donation Made Offline

<https://www.loom.com/share/c55e66641ce84b2882f14c154fe0ec8f>[![](https://cdn.loom.com/sessions/thumbnails/c55e66641ce84b2882f14c154fe0ec8f-1aa9f8eeca03afca-full-play.gif)](https://www.loom.com/share/c55e66641ce84b2882f14c154fe0ec8f)

**This video walks you through the key points — it’s the best way to understand everything in just a couple of minutes.**

---

### Further Reading

#### **Manually Recording Offline Donations in TUIO**

Once your **Donation Fund** is set up, you can manually log offline donations (e.g., cash or check) in TUIO. This works much like the [Mark as Paid](https://support.tuiopay.com/f.-how-to-record-a-cheque-or-cash-payment?hsLang=en) feature for offline tuition payments—helping you reconcile donations for bookkeeping purposes and issue PDF receipts to donors.

> **Note:** Parents can also donate online directly through their TUIO Parent Portal once your organization account is [configured to accept donations](https://support.tuiopay.com/a.-how-to-create-a-donation-fund-and-receive-donations?hsLang=en).

---

### **Add a Donation**

1. Go to the **Donations** tab.
2. Click the green **Record donation** button.
3. In the pop-up window:
   
     - **Select the donor** – Type in the parent’s name and choose the correct match.
     - **Choose the donation amount**:
       
           - **Items** – Lists all available donation funds you’ve set up. Selecting an item will update the amounts shown below.
           - **Amount** – Displays preset donation amounts for the selected fund. If you allow custom amounts, choose **Other** to enter a different value.
           - **Frequency** – Select **One-time** or **Recurring Monthly**.
4. Click **Create** to save the donation entry.

---

### **Mark as Paid**

1. In the **Donations** tab, click the **Donation Number** (shown in green) to open the donation details page.
2. Click **Mark as Paid**.
3. In the pop-up:
   
     - **Transaction Date** – Select from the calendar or leave blank to default to today’s date.
     - **Notes** – Optionally include details such as a check number or “cash” for a cash donation.
4. Click the green **Pay** button to confirm and mark the donation as paid offline.

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