How to Add Custom Fields

Further Reading

Custom Fields in TUIO are a powerful tool for collecting, managing, and displaying additional information in your TUIO organization. They serve three main purposes:

1. Form Building – Use Custom Fields to collect data when forms are shared with parents or guardians.

2. Manual Data Entry – Add or update information directly on Student, Parent, or Enrollment profiles.

3. Student Reports – Include Custom Field data in templated student reports.

Types of Custom Fields

Custom Fields can be assigned to the following profiles:

1. Student Fields

• Appear on student profiles.

• Can be manually filled or automatically populated through a form.

• Ideal for any data you want to include in Student Reports.

2. Parent Fields

• Appear on parent profiles.

• Can be filled in manually or via form submissions.

• Note: Parent Fields cannot be used in Student Reports. If the data is needed in reports, use Student or Enrollment Fields instead.

3. Enrollment Fields

• Used to store information specific to a student's enrollment in a program.

• Found in the Enrollments tab on each enrollment entry.

• Can be filled in manually or through forms.

• Included in Enrollment exports, which are useful for reporting on totals, payments, and outstanding balances per program.

How to Create a Custom Field

1. Go to the Forms tab.

2. Select where you want the Custom Field to live: Student, Parent, or Enrollment.

   • You can also create fields directly from the Field Editor within a form.

3. In the selected tab (e.g., Parent Fields), click the green plus sign (+) to add a new field.

4. Customize the field:

   • Fields above the line break (Heading and Content) are display-only.

   • Fields below the line allow user responses (e.g., text, multiple choice).

Once created, fields can be:

• Added to a form and completed by parents.

• Manually updated within the associated profile.